Bookings form for room hire

Booking form for organisations

Contact name(Required)
MM slash DD slash YYYY
MM slash DD slash YYYY
MM slash DD slash YYYY
Start Time
:
Finish Time
:

Our main hall can accommodate a variety of activities and is suitable for Yoga classes of around 12 people. For seated talks we have found that we can comfortably fit 35 adults in rows of seats in the hall.

NB Please send us a copy of your risk assessment form.

Samye Foundation Wales has items available for hire and services that can be included in your booking:

  • Flip chart board. Bring your
    own paper and pens. (no charge)
  • Television for PowerPoint
    presentations (Main Hall
    only) No charge – bring own laptop to connect via HDMI or VGA. Check your connectors fit
    with ours beforehand.
  • Ramp for wheel chair access. No charge – please confirm
    with admin@sfwales.org if
    your require this for your
    booking
Flip chart board. Bring your own paper and pens. No charge
Television for PowerPoint presentations (Main Hall only) No charge – bring own laptop to connect via HDMI or VGA. Check your connectors fit with ours beforehand
Ramp for wheel chair access No charge – please confirm with admin@sfwales.org if your require this for your booking

booking agreement & policies at our centre

  • Please arrive 30 minutes before your activity to finalise the setup of the room.
  • We have a strict policy of NO STILETTOS in the building as much of the ground floor features wooden flooring.
  • Please only use chairs and tables with rubber footing and do not 'drag' across the surface of the wooden floor.
  • Please remove items that you and your and participants may bring to the session, and clear the room of items.
  • Please bring your own black bag and take your litter away.
  • We ask all visitors to help us keep the centre as quiet as possible (especially in the passage way) because we may have rooms being used for therapy or Mindfulness at any time of the day.
  • It is greatly appreciated if people who hire the hall can stack up the chairs at the end of their event.
  • There is an accessible toilet on the ground floor of our main building (250 Cowbridge Road East). A wheelchair ramp is available for access by prior arrangement. Please notify admin@sfwales.org to ensure this is setup for your use if required.
  • In addition to smoking being prohibited within our buildings, we also ask visitors to refrain from smoking in our garden, car park or anywhere on our premises as, we are a Mindfulness and Wellbeing centre. We thank you in advance for your co-operation with this policy.
  •  PLEASE LEAVE THE ROOM AS YOU FOUND IT. THERE IS A SWEEPING BRUSHIN THE DOWNSTAIRS TOILET.

Fire Safety and Security of the Centre

Please ensure that you take note of the fire exits and assembly point when you arrive. If you have not visited our centre before, you are welcome to do so in advance and ask to be shown the appropriate locations.

  •  The fire assembly point is in the Front Car Park (this applies for all 3 buildings)
  • There is an exit from the Main Hall which will be unlocked if the hall is occupied and will allow you to exit into the garden area, in the event it is not possible to reach the car park
  • If you are in our newest building, No. 248, there is a fire exit door in the Tara Therapy Room at the back of the ground floor which exits into the back garden/side passage
  • After your event is finished, please ensure door in the hall and the window security guards are all locked
  • If you are the last person to leave the building, please ensure that the internal fire doors are not propped open and the front door has locked behind you i.e. it is not onthe latch.

Many thanks for your cooperation. Please remember to email admin@sfwales.org if you have any questions about the services we can provide or your booking.